程序:
现金收入每日存款: 现金, 检查, 大学任何部门收到的银行卡收据，总额超过100美元，必须每天完好无损地存放在出纳办公室. 如果总收入少于100美元, 它们必须在收到之日起三个工作日内完整地存放在出纳处. Deposits are to be hand delivered; no cash, 检查 or bankcard receipts are to be routed through inter-departmental mail. 现金收入 are not to be used for petty cash expenditures or to cash 检查.
为了一大笔现金, 或者当一个部门确定相对于某一特定存款存在更大的安全需求时, the 韦德体育app官网 Police Department (OUPD) shall be contacted. 一名值班的警察将陪同被指派的员工到出纳处进行存款. 然而, 警务人员不会实际占有任何存款或负责实际交付或存款.
检查收到: Checks should be made payable to 韦德体育app官网; 检查 payable to an individual or an organization other than 韦德体育app官网 should be endorsed by the payee "Pay to the Order of 韦德体育app官网". 所有支票在收到后应立即用出纳处提供的背书章背书. 如果没有签注章, 的认可, 哪些需要打印, should read "For deposit to the account of 韦德体育app官网 ." Traveler’s 检查, cashier’s 检查, and money orders should be treated as regular 检查.
银行卡处理: Departments that wish to accept bankcards for payment will purchase, 并安装了, 所需设备. 该部门还同意支付银行收取的费用(“折扣费”)，以获得接受银行卡的能力. 院系将根据现行的大学银行合同收取折扣费用，并根据具体的处理方式(出示卡/亲自)收取折扣费用, 允许电话授权, 等.). 不按照已签订的合同处理银行卡交易可能导致银行收取的费用增加. Discount fees are charged to the department by journal voucher on a monthly basis. 商家号码和/或银行卡处理信息可以通过联系财务援助会计经理获得 & 收银员的办公室. 看到 OU美联社&P #212 Bankcard Information Security Requirements (待定)，以获得所需的指导方针.
现金收入担保: It is the responsibility of the department to ensure the security of 现金收入. 现金收入 must be maintained in a locked, secure location at all times. Information on the types of Deposit Bags, 海豹, Deposit Boxes and Drawers can be found in the catalog of our preferred supplies vendor. For assistance on security measures, please contact the Manager of Student 业务 Services.
If 现金收入 are found to be missing or lost, 该部门有责任立即将此情况报告给开发开发部和内部审计部门.
禁止单独银行账户: All University monies must be deposited through the 现金ier's Office. 任何官方或半官方部门或活动在任何情况下都不得单独开立银行账户. 通过出纳处进行存款是必要的，以便对现金的处理进行充分的控制，并允许大学在匹配现金支出和收入方面具有最大的灵活性.
个人存款: 出纳处会给存款人一份电脑生成的收据和一份底部印有收据号码的存款单. The distribution of the copies of the deposit form will be as follows: - White - Retained by the 现金ier's Office.
- Pink - Retained by the 收银员的办公室 if bankcards are included in the deposit, otherwise returned to the depositing department.
- Yellow - Retained by depositing department along with the Computer Generated Receipt
The original Payment Deposit Slips are filed in numerical order.
退还部门按金: Deposits are to be hand delivered; no cash, 检查 or bankcard receipts are to be routed through inter-departmental mail. 获特别许可的部门存款人，必须将存款存放于上锁的存款袋或经批准的防篡改一次性存款袋内. It is the responsibility of the department to purchase the bags at their own cost. 部门如欲退回押金，须向财务总监办公室提出书面申请，以供审查. 如果请求被批准, 该部门必须与财政援助会计经理一起审查并签署部门存款交付证明(见附录a) & 收银员的办公室.
放弃的存款将在一个工作日内处理，并将在两个工作日内出现在资金分类账中. The department will not receive a receipt for the deposit. 部门有责任审查其资金分类账以确认存款活动.
如果有押金, 本部门同意对出纳处在处理存款时遇到的差异承担责任. The 收银员的办公室 will notify the department of 任何 discrepancies found. Differences between the amounts recorded on the Payment Deposit Slip and the amount of cash, 由出纳清点的支票和银行卡收据将在付款存款单上进行调整. 经常出示有差异的付款存款单的部门可能会失去扣款的能力.
收据三份: 三份收据在出纳处购买，使用由账户负责人签署的部门间收费单(IDC). IDC必须有基金号, 图书数量(限10本), 的日期, 部门名称, 以及取书人的签名(可与授权IDC的人的签名不同). Student employees are not allowed to pick up triplicate receipt books for departments. 各部门在被允许购买额外的书籍之前，必须将所有以前购买的“三份收据”归还出纳办公室.
每六个月一次, 后续通知将发给各部门，说明所有已签收但未归还的收据. The report and cover letter will be sent to the head of the department. If no response is received from the first notice, 如果没有收到回复，将向部门主管发送提醒通知, 下一个通知将抄送内部审计部和他们部门的副总裁. If there is no response to the second reminder, a letter will be sent to the department stating the no response was received after two attempts, 这封信和之前所有信件的副本已经发给了内部审计部门和他们部门的副总裁.
现金收入 and Departmental Fund Ledgers: 现金收入 are shown in the departmental ledgers by detail of the payment method (cash, 检查, and bankcard) and cash receipt number for each day. The 现金 Receipt number is located in the DocRef field of the ledger transaction.
订金表格的准备: An 韦德体育app官网 Payment/Deposit Receipt Form (see 附录B), 一式三份, must accomp任何 all deposits to the 现金ier's Office. This form can be purchased at University 打印 Shop and should be filled out as follows: - 日期: Indicate 的日期 that funds were actually received by the department.
- 收到: Indicate the name of the individual or comp任何 which remitted the funds. 如果有不止一个汇款人, write the names on the back of the receipt or attach a separate list.
- 学生数量: 如适用，请注明.
- 沉积的: Indicate the name of the individual who brings the deposit to the 现金ier's Office.
- 部门名称: 注明收到资金并将其存入出纳处的部门名称.
- 目的: 确定存款的性质.g., "ticket receipts", "parking revenue, lot #7", "pre-numbered receipts 203-237", 等., with as much detail as needed by the depositing department for future reference.
- 应记入的帐户代码: Monies may be deposited to different funds and accounts by listing them on the deposit slip. 看到 below for the special rules to follow when depositing into general funds. The fund number and account code must be listed for each amount. For all receipts, the first character in the account code must be "X" unless you are using:
- 1101应收账款
- 1401应收帐款-赠款 & 合约-已收费
- 2016年应缴销售税
- 2201 Deferred Revenue with Non-General Fund Funds
普通基金存款: Departments can deposit into General Funds based on the following rules: - 存款到 general funds starting with 155xx can accept deposits with 任何 X account.
- 存款到 任何 general fund using the following expense abatement accounts:
- X001费用消减
- X101费用消减-设备
- X201费用消减-差旅
- X301费用消减-电话
- 存款到 general funds 10201 – 10206 using the following X accounts:
- X090其他/外部
- X110联邦贷款管理成本回收
- X125 Fees-Application
- X128收费-应用音乐
- X134费用-课程费用
- X137费用-补发文凭
- X155 Fees-毕业
- X158费用-滞纳金.5%
- X161费用- ndsl贷款滞纳金
- X164 Fees-Orientation
- X167费用-物理治疗实验室
- X170 Fees-Reapplication-Grad
- X173 Fees-Reapplication-Undergrad
- X188费用-逾期登记费
- X200费用-教师教育/研究生
- X203费用-教师教育/本科
- X206 Fees-Transcript
- X209间接成本回收
- X212国家拨款
- X215 Tuition-Fall
- X218 Tuition-Miscellaneous
- X221 Tuition-Spring
- X224 Tuition-Summer
- X227 Tuition-Winter
- 只适用于部门按金: 组成存款的款项必须与帐户代码贷记部分的总额一致. 现金 denomination amounts should be indicated in the appropriate blocks. 所有支票金额应单独列在付款/存款收据或随附的总额清单上.
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